Getting started guide
Everything you need to run your first volunteer schedule, one step at a time, with pictures of every screen. No technical know-how needed.
New here? See how it works in one page first.
- 1
Create your organization
2 min readYour organization's name, your email and a password. This is the only account anyone needs.
- 2
Build your first schedule
5 min readA one-day event, the same days every week, or jobs where the volunteer picks the day.
- 3
Share your link, and what volunteers see
3 min readWhere to find your link, ways to send it, and the sign-up page from a volunteer's side.
- 4
Keep track as it fills
4 min readWho's coming, what's short, subs and cancellations, reminders, printing the list.
- 5
Save time next season
3 min readKeep a list of the jobs you reuse, copy a schedule to new dates, and update your organization's details.
Quick answers
- Do my volunteers need to make an account?
- No. They open your link, tick their shifts and type their name and email. Only the coordinator has an account.
- Does it cost anything?
- No. VolunteerSlot is free to use.
- Will it work for my volunteers who aren't good with technology?
- If they can open a link in an email, they can sign up. It works on any phone, tablet or computer, and there’s nothing to download.
- What if a volunteer can't make their shift?
- Their confirmation email has a “Need a sub?” link. Everyone else on the schedule is asked, and the first to say yes takes it. You don’t have to make a single phone call.
- Can I try it before I tell anyone?
- Yes. Nobody sees a schedule until you send them its link, so you can build one, open the link yourself and look around first.
More questions? See all the answers.